Switching from GrantHub

A GrantHub alternative for small nonprofits

Foundant shut down GrantHub and GrantHub Pro on January 31, 2026. If you used GrantHub to keep track of applications, awards, reports and deadlines and need a low-cost home for that work, here is what GrantKeeper does, what it doesn't, and how to bring your GrantHub data across.

What happened to GrantHub

Foundant, which made GrantHub, decided to sunset GrantHub and GrantHub Pro on January 31, 2026, to focus on software for funders. The software is no longer available, and GrantHub's help centre has gone offline with it.

If you exported your data before the shutdown, you can import those files into GrantKeeper (steps below). If you didn't, you'll need to rebuild your list from award letters, emails and spreadsheets; the same import takes a spreadsheet, and our free grant tracker template is a good starting point.

What GrantKeeper does, and what it doesn't

GrantKeeper is a narrower tool than GrantHub. It covers the part of grant work that hurts most when it slips for a small nonprofit: knowing what each funder needs, when it's due, and who is doing it.

What you used GrantHub for	In GrantKeeper
Tracking applications by status	Yes. Every grant has a stage: Researching, Drafting, Submitted, Awarded, Declined or Closed, with its funder, amounts requested and awarded, deadline and owner.
Report due dates and tasks	Yes. Each grant holds its reports, deliverables, payments and renewals, each with a due date and an owner.
Email reminders	Yes. The owner is emailed 30, 14, 7 and 1 days before each deadline, plus a Monday digest.
Deadlines on a calendar	Yes. A subscription link for Outlook, Apple Calendar or Google Calendar, or a direct Google Calendar connection.
Keeping documents with the grant	Yes. Upload award letters, agreements and reports to the grant they belong to.
Reports	Partly. One printable board report (awarded this year, pending asks, win rate, what's due next) and CSV downloads of every grant and deadline. There is no report builder.
Funder records and contacts	Partly. Each grant records its funder, but there are no funder profiles, contact people or addresses.
Answer library	No. Keep reusable proposal text in your own documents.
Finding new funders	No. GrantKeeper has no funder research or prospecting database.
Reading award letters for you	Coming soon Upload the award letter and GrantKeeper will suggest each report and deadline, quoting the sentence it came from, for you to confirm.

If finding new funders is the main thing you need, GrantKeeper isn't the tool for it. Instrumentl, for example, includes a funder database; its pricing page lists plans from $299 a month billed annually ($349 billed monthly).

What it costs

GrantKeeper is free: every feature for your whole team, with no limits on grants, awards, editors or board viewers, and no card needed. If paid plans are ever introduced, you'll hear at least 30 days before anything changes, and you can download all your grants and deadlines as CSV files at any time.

Bring your GrantHub data

GrantHub could export its Opportunities and Deadlines list views as CSV files; the Opportunities export included every opportunity field, not only the columns on screen. GrantKeeper's import recognises GrantHub's column names and statuses.

Find your export files. Look for the CSV files you downloaded from GrantHub's Opportunities and Deadlines lists. If you saved them as Excel files, open them in Excel or Google Sheets and save each one as CSV. PDF exports can't be imported; copy what you need into a spreadsheet instead.
Create a free account and open Grants, then Import CSV.
Import the Opportunities file first. Columns are matched automatically: Opportunity Name, Funder, Status, Proposal Deadline, Amount Requested, Amount Awarded, Award Term Start Date and Award Term End Date, with Description kept as the grant's notes. Check the matches and the preview, then import.
Import the Deadlines file next. Each task becomes a deadline on the grant with the same opportunity name, so nothing is duplicated. Tasks marked complete come in as done. Names decide the type: "Final report" becomes a report, "Submit LOI" an application deadline.
Check your awarded grants. Give each report an owner, and add any reporting dates that lived only in award letters or emails.
Invite your team. Editors and board viewers are free, and each owner starts getting reminders.

How GrantHub statuses come across

GrantHub status	GrantKeeper stage
Research, Planned	Researching
In-Progress, LOI-Draft, Application-Draft	Drafting
LOI-Submitted, Application-Submitted	Submitted
Awarded	Awarded
Awarded-Closed	Closed
Denied, Withdrawn, Abandoned	Declined

If something doesn't match

Every match can be changed on the import screen. For a deadlines or tasks file, put the task name in What's due, the opportunity name in Grant / program name and the due date in Deadline.
Tasks that weren't attached to an opportunity (funder tasks, personal tasks) have no grant to join and are skipped. Add the ones you still need by hand.
Funder contacts, Funder's Notification Date, Decision Date, Amount Expected, Funding Type, Category, Award ID and Award Details aren't imported. To keep any of them, copy them into the Description column before importing.
Task owners aren't matched to people. Invite your team first, then assign owners on each grant.